AIC STATUTES


Based on the statutes approved by vote of the regular members in Winterthur, Switzerland, 10 August 1988. Modified by the 2002-2005 and 2006-2009 AIC Executive Committees, and approved by vote of the regular members in the General Assembly in Hangzhou, China, 14 July 2007. With a modification introduced by the 2006-2009 AIC Executive Committee, presented at the General Assembly 2009 in Sydney, and approved by vote of the regular members on 3 December 2009. With a modification introduced by the 2010-2013 AIC Executive Committee, presented at the General Assembly 2013 in Newcastle, and approved by the regular members. With a modification introduced by the 2016-2017 Auditors and 2018-2019 AIC Executive Committee, presented at the General Assembly 2019 in Buenos Aires and the General Assembly 2021 in Milan [online], and approved by the regular members.

2022 - APPROVED CHANGES TO ARTICLE 9, AMENDMENT OF STATUTES AND DISSOLUTION OF THE AIC

  • To enhance the operation efficiency, electronic ballot is acceptable as an equivalent to postal ballot.

2022 - APPROVED CHANGES TO ARTICLE 8, FINANCIAL

  • The annual financial statement and statement of progress are presented by the Secretary/Treasurer at the General Assembly every 2 years instead of 4 years.
  • Candidates for auditor are nominated by the outgoing EC. The auditors start their work in the year following the year of their election with auditing the accounts of the previous fiscal year.
  • An auditor’s report has to be published with the annual financial statement.

2022 - APPROVED CHANGES TO ARTICLE 7, EXECUTIVE COMMITTEE

  • A re-election of Ordinary EC members will only be necessary for serving a second 2-year term at some other time than the consecutive 2-year period after their first term. Such candidates must make their intentions known at least 6 months prior to the nomination request going out to regular members.
  • Endorsements are not necessary for candidates nominated by the EC. Nominations by a regular member should reach the Secretary/Treasurer at least 5 months before the congress.
  • All nominations, other than from the EC, must come from regular members only; and the nominee will represent the nominating regular member, whether or not the regular member is their home organization.
  • Each candidate must provide an acceptance letter to the nominating regular member as part of the nomination documents. Please see the highlighted changes marked in the text for details on what the acceptance letter should contain.
  • One endorsement for each candidate nominated by a regular member is required instead of two.
  • Endorsements shall be initiated by the Secretary/Treasurer with possible support from the nominating regular member, and not by the candidate or any other people representing the candidate. If more than one endorsement is received for each candidate, only the first one will be the official one. The remainder will not be made public.
  • This paragraph was taken out because it was felt that this practice was unfair. Candidates are expected to respectfully accept the voting outcomes.
  • A duly appointed representative of a regular member can carry a maximum of one proxy vote for another regular member. Such an appointment should be made by letter from the regular member to the Secretary/Treasurer. Please see the highlighted changes marked in the text for in-person and electronic voting details.
  • Two auditors shall be appointed every 2 years.
  • An additional non-voting EC member for registration and financial representation purposes can be allowed if necessary. The appointment duration should be consistent with the current EC and a re-appointment, if an extended duration is necessary, will be required by the next EC.

    2022 - APPROVED CHANGES TO ARTICLE 6, RESOLUTIONS

    • A proxy (named by formal letter to Secretary/Treasurer) or electronic (email) voting, with voting privacy in place, is valid if a duly appointed representative of a regular member cannot vote at the General Assembly in person.

    2022 - APPROVED CHANGES TO ARTICLE 4, MEMBERSHIP

    • Individual members: must not be from a country or region that is already represented by an AIC regular member.

    2022 - APPROVED CHANGES TO ARTICLE 3, CONGRESSES AND MEETINGS

    • Beyond 2021 there is no more Interim Meetings; the Mid-term Meetings and Congresses are to be held every 2 years instead of every 4 years.

    2013 - APPROVED CHANGES TO ARTICLE 8, FINANCIAL

    • The annual subscription for an associate member shall be determined by the Executive Committee but shall not be below 75% of the regular member fee.

    2013 - APPROVED CHANGES TO ARTICLE 7, EXECUTIVE COMMITTEE 

    • The term of the executive committee members was reduced from 4 to 2 years.
    • The ordinary members shall be eligible for one re-election.
    • The Secretary/Treasurer shall be eligible for three re-elections.
    • The retiring Vice President shall automatically continue as President for an additional 2-year term and will then have the role of Past President for a 2-years term.
    • The Past-President position is a “consultant” position or trustable advisor in order to benefit the work of the EC.
    • The editor of the Journal of the AIC will be invited to attend the EC meetings.

    2009 - APPROVED MODIFICATIONS TO ARTICLE 4, REGULAR MEMBERS 

      • The category of “region” is added to the category of “country”, with the aim of making the AIC more open to color associations which previously could not have a place as regular members. However, the AIC Executive Committee decides in which cases the incorporation of a regular member from a region is pertinent and creates no conflict with the existing regular members.

        2007 - APPROVED CHANGES

          • The previous category of “observer” has been changed into “individual member”, allowing persons domiciled in any country (even in countries with a national color association that is an AIC regular member) to become an individual member. The idea behind this is to have more direct contact with the people.
          • The General Assembly is to be held every 2 years (at Midterm Meetings and Congresses) instead of every 4 years (only at Congresses).
          • The membership dues are to be voted on by members rather than fixed by the Statutes or established by the Executive Committee.
          • The different Guidelines that appeared at the end of the 1988 statutes have been placed in separate documents. These guidelines are approved by the AIC Executive Committee.

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